Category: Minutes (Page 1 of 11)

SIDNEY PUBLIC LIBRARY
Board
December 9^th, 2024

Board Members Present: Jane Holechek, Tanya Lewis, Shannon Smelley, Marva Ellwanger, Steven DeWitt

Also Present: Amanda Eastin, Naomi Young, Sandy Nelson, Heather Rohm, Eileen Nightingale, Nancy Sanders, Autumn Ramirez, David Scott, Derek Rohm, Forrest Hershberger, Joey Straber, Jesse Nelson

Absent: N/A

Meeting called to order at: 4:02pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by: Nancy Sanders

Approval of Minutes: Jane Holechek made a motion to approve the minutes of the November 12^th, 2024 meeting, Shannon Smelley seconded the motion.

     APPROVED:  All

Questions were raised about the transaction detail report Naomi Young provided the board members. It was different in layout than previous ones provided. Naomi explained that everything was correct, it was just a different format because the previous report was not adding the numbers up for the bookkeeper at the city, and she was having to manually add all of the numbers up every month. Amanda Eastin stated she was not made aware of a change in report format, nor had she given her permission for one to be made. Everyone was still questioning the numbers. Steven DeWitt explained the layout to everyone.

Financial Reports and Bills: After the confusion of the new report was fixed, Shannon made a motion to approve the bills for November 2024, Steven seconded the motion

     APPROVED: ALL

Old Business:

Steven made a motion to approve the minutes for the October 7^th, 2024 meeting. Marva seconded the motion, none opposed, motion carried.

New Business: Eileen Nightingale spoke for Sandy Nelson, asking if there was a policy that 2 people had to be in the building during open hours. Jane Holechek asked if she had a policy book? It was stated it was not in the policy book. Amanda Eastin said it was not a policy, but a rule that she herself put into place and enforces for the safety of the staff. The board chose to leave that up to the discretion of the library director, and stated it would be considered as part of the staffs job duties.

The Virigina Smith Room occupancy limit was  brought up, as the limit has not been changed in the policy book. The policy book currently states that only 12 people can be in there at a time, but the most recent inspection states that with the remodeling done, 24 can be in the room. David Scott suggested that we state that the occupancy will remain in compliance with the state ordinance.

Autumn Ramirez let us know that anything changed in our policy going forward has to be taken to the city council to be approved.

Jane made a motion to go into closed session at 4:19pm, Shannon seconded the motion.

Open session resumed at 5:09pm

The board made a motion to accept the resignation of library director Amanda Eastin. Motion seconded, none opposed, motion carried.

There will be a mandatory staff meeting Thursday, December 12^th, 2024 @ 4:00pm

NEXT REGULAR MEETING: January 13^th, 2025  

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:10pm

Sidney Public Library
Foundation
December 9^th, 2024

Board Members Present: Jane Holechek, Tanya Lewis, Shannon Smelley, Marva Ellwanger, Steven DeWitt
 Also Present:  Amanda Eastin, Naomi Young, Heather Rohm, Eileen Nightingale, Sandy Nelson, Derek Rohm, Jesse Nelson, Joey Straber
     Absent: None

  Meeting called to order at: 5:10pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes: Jane Holechek made a motion to approve the minutes from the November 12th, 2024 meeting, Shannon seconded the motion, all in favor, none opposed, motion carried.  

Financial Reports and Bills:  Steven DeWitt made a motion to approve the bills for November 2024 to be paid, Marva seconded

Approved: All

Old Business: Marva Ellwanger motioned to approve the minutes from the October 7^th, 2024 board meeting. Steven seconded, all in favor, none opposed, motion carried.

New Business:   

None

NEXT REGULAR MEETING: January 13^th, 2025
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:15pm

SIDNEY PUBLIC LIBRARY
Board
November 12^th, 2024

Board Members Present: Jane Holechek, Shannon Smelley, Marva Ellwanger

Also Present: Amanda Eastin, Naomi Young

Absent: Tanya Lewis, Steven DeWitt

Meeting called to order at: 4:08pm

Motion to excuse Tanya Lewis and Steven DeWitt made by Shannon Smelley, seconded by Marva Ellwanger, approved by all.

Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Tabled until December 7^th, 2024 meeting.

     APPROVED:  

Financial Reports and Bills: A motion to approve the bills for October 2024 made by Marva Ellwanger, seconded by Shannon Smelley

     APPROVED: ALL

Old Business:

None

New Business:

None

NEXT REGULAR MEETING: December 7^th, 2024

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:28pm

Sidney Public Library
Foundation
November 12^th, 2024

Board Members Present: Jane Holechek, Shannon Smelley, Marva Ellwanger
 Also Present:  Amanda Eastin, Naomi Young
     Absent: Tanya Lewis, Steven DeWitt

  Meeting called to order at: 4:30pm

Motion to excuse Tanya Lewis and Steven DeWitt made by Marva Ellwanger, seconded by Shannon Smelley, approved by all.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  Tabled until December 7^th, 2024 meeting.  

Financial Reports and Bills:  Marva Ellwanger made a motion to use C.A. Story fund to pay IRS fine for filing taxes late. Shannon seconded the motion. Motion carried, approved by all.

Shannon moved to approve all bills for October 2024, Marva Ellwanger seconded
Approved: All

Old Business: None

New Business:   

None

NEXT REGULAR MEETING: December 7^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:37pm

SIDNEY PUBLIC LIBRARY
Board
October 7^th, 2024

Board Members Present: Tanya Lewis, Jane Holechek, Steven DeWitt, Marva Ellwanger

Also Present: Amanda Eastin, Nancy Sanders- Friends of the Library Representative

Absent: Shannon Smelley

Meeting called to order at: 4:03pm

Motion to excuse Shannon Smelly made by Steven DeWitt, seconded by Jane Holechek, approved by all.

Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Jane Holechek made a motion to approve the minutes from the September 17^th, 2024 meeting, Steven seconded, Marva abstained

     APPROVED: ALL

Financial Reports and Bills: A motion to approve the bills for September 2024 was made by Steven, seconded by Jane.

     APPROVED: ALL

Old Business:

None

New Business:

Motion to close early for Halloween made by Steven, seconded by Jane, approved by all. Closed session at 4:16pm motion made by Steven, seconded by Jane, approved by all. Closed session ended at 4:24pm.

NEXT REGULAR MEETING: November 12^th, 2024

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:25pm

Sidney Public Library
Foundation
October 7^th, 2024

Board Members Present: Jane Holechek, Tanya Lewis, Steven DeWitt, Marva Ellwanger
 Also Present:  Amanda Eastin
     Absent: Shannon Smelley

  Meeting called to order at: 4:28pm

Motion to excuse Shannon made by Marva, seconded by Steven, approved by all.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Jane Holechek to approve the minutes of the September 17^th, 2024 meeting. The motion was seconded by Steven DeWitt, Marva abstained. Approved by all.

Financial Reports and Bills:  None
Approved:

Old Business: None

New Business:   

None

NEXT REGULAR MEETING: November 12^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:29pm

SIDNEY PUBLIC LIBRARY
Board
September 17^th, 2024

Board Members Present: Jane Holechek, Tanya Lewis, Steven DeWitt

Also Present: Amanda Eastin, Naomi Young

Absent: Shannon Smelley, Marva Ellwanger

Meeting called to order at: 4:03pm

Motion to excuse Shannon Smelly and Marva Ellwanger made by Jane Holechek, seconded by Steven DeWitt

Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Steven DeWitt made a motion to approve the minutes from the August 12^th, 2024 meeting, Jane Holechek seconded the motion.
     APPROVED: ALL

Financial Reports and Bills: A motion to approve the bills for August 2024 was made by Jane, seconded by Steven.

     APPROVED: ALL

Old Business:

None

New Business:

Steven asked about fiscal year and salary only being at 86%. Amanda Eastin, library director, explained one position sat open for several weeks, any money unexpended goes back into general fund.

NEXT REGULAR MEETING: October 7^th, 2024

Steven made a motion to go into closed session, Jane seconded the motion.

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:36pm

Sidney Public Library
Foundation
September 17^th, 2024

Board Members Present: Jane Holechek, Tanya Lewis, Steven DeWitt
 Also Present:  Amanda Eastin, Naomi Young
     Absent: Shannon Smelley, Marva Ellwanger

  Meeting called to order at: 4:37pm

Motion to excuse Shannon and Marva made by Steven, seconded by Jane

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Jane Holechek to approve the minutes of the August 12^th, 2024 meeting. The motion was seconded by Steven DeWitt. Approved by all.

Financial Reports and Bills:  Jane Holechek made a motion to approve the bills from August 2024, Steven DeWitt seconded the motion.
Approved: All

Old Business: Tanya got everything that needed done in order to be added to the Foundation bank account.

New Business:   

None

NEXT REGULAR MEETING: October 7^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:39pm

SIDNEY PUBLIC LIBRARY
Board
August 12^th, 2024

Board Members Present: Shannon Smelley, Jane Holechek, Marva Ellwanger, Tanya Lewis, Steven DeWitt

Also Present: Amanda Eastin, Naomi Young

Absent: None

Meeting called to order at: 4:00pm

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Steven DeWitt made a motion to approve the minutes from the July 8^th, 2024 meeting, Shannon Smelley seconded the motion.
     APPROVED: ALL

Financial Reports and Bills: A motion to approve the bills for July 2024 was made by Shannon Smelley, seconded by Marva Ellwanger.

     APPROVED: ALL

Old Business:

Tanya Lewis will take the meeting minutes from January to the bank to be added to the account. 

New Business:

Amanda requested going into closed session, Tanya Lewis confirmed they also needed to go to closed session. Jane made a motion to go into closed session, Steven seconded the motion.

NEXT REGULAR MEETING: September 9^th, 2024

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:51pm

Sidney Public Library
Foundation
August 12^th, 2024

Board Members Present: Shannon Smelley, Jane Holechek, Marva Ellwanger, Tanya Lewis, Steven DeWitt                                             
 Also Present:  Amanda Eastin, Naomi Young
     Absent: None

APPROVED:

  Meeting called to order at: 4:51pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon Smelley to approve the minutes of the July 8th, 2024 meeting. The motion was seconded by Steven DeWitt.
  Approved: ALL

Financial Reports and Bills:  Jane Holechek made a motion to approve the bills from July 2024, Shannon Smelley seconded the motion.
Approved: All

Old Business: Tanya mentioned getting the minutes from Naomi from the January meeting so she can get herself added to the bank account.

New Business:   

None

NEXT REGULAR MEETING: September 9^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:53pm

SIDNEY PUBLIC LIBRARY
Board
July 8^th, 2024

Board Members Present: Steven DeWitt, Marva Ellwanger, Tanya Lewis, Shannon Smelley
Also Present: Amanda Eastin, Naomi Young

Absent: Jane Holechek

Motion to excuse Jane Holechek was made by Steven DeWitt, seconded by Shannon Smelley.  

Meeting called to order at: 3:59pm

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Shannon Smelley motioned to approve the minutes of the June 10^th 2024 meeting, seconded by Marva Ellwanger.
     APPROVED: ALL

Financial Reports and Bills: A motion to approve the bills for June 2024 was made by Steven DeWitt, seconded to Shannon Smelley.

     APPROVED: ALL

Old Business:

Tanya Lewis will be emailed the minutes from January 2024 in order to be added to the bank account.

New Business:

A motion to close the library on July 27^th, 2024 for the Summer Reading Wrap-up Party, and to closed August 5^th through August 9^th for inventory was made by Shannon Smelley and seconded by Steven DeWitt.

APPROVED: ALL

NEXT REGULAR MEETING: August 12^th, 2024

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:11pm

Sidney Public Library
Foundation
July 8^th, 2024

Board Members Present: Steven DeWitt, Marva Ellwanger, Tanya Lewis, Shannon Smelley
                                             
 Also Present:  Amanda Eastin, Naomi Young
     Absent: Jane Holechek

Motion to excuse Jane was made by Shannon, seconded by Marva.

APPROVED: ALL

  Meeting called to order at: 4:11pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Steven DeWitt to approve the minutes of the June 10^th, 2024 meeting. The motion was seconded by Shannon Smelley.
  Approved: ALL

Financial Reports and Bills:  Marva Ellwanger made the motion to approve the bills, which was seconded by Shannon Smelley.
Approved: All

Old Business: Email January minutes to Tanya Lewis so she can get added to the Foundation accounts.

Approved: ALL

New Business:   

None

NEXT REGULAR MEETING: August 12^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:15pm

SIDNEY PUBLIC LIBRARY
Board
June 10^th, 2024

Board Members Present: Jane Holechek, Shannon Smelley, Tanya Lewis, Marva Ellwanger
Also Present: Amanda Eastin, Sandy Nelson

Absent: Steven DeWitt

Motion to excuse Steven DeWitt was made by Shannon Smelley, seconded by Jane Holechek.  

Meeting called to order at: 4:00pm

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Marva Ellwanger motioned to approve, seconded by Shannon Smelley
     APPROVED: ALL

Financial Reports and Bills: A motion to approve the bills for May 2024 was made by Shannon, seconded by Marva.

     APPROVED: ALL

Old Business:

Naomi will email the grievance policy to each board member, to go along with the grievance form already sent by email.

New Business:

Apply for Amazon Store Card

NEXT REGULAR MEETING: July 8^th, 2024

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:19pm

Sidney Public Library
Foundation
June 10^th, 2024

Board Members Present: Jane Holechek, Shannon Smelley, Tanya Lewis, Marva Ellwanger
                                             
 Also Present:  Amanda Eastin
     Absent: Steven DeWitt

Motion to excuse Steven was made by Jane Holechek, seconded by Shannon Smelley.
APPROVED: ALL

  Meeting called to order at: 4:21pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon Smelley to approve the minutes of the May 13^th, 2024 meeting. The motion was seconded by Jane Holechek.
  Approved: ALL

Financial Reports and Bills:  Shannon made the motion to approve the bills, which was seconded by Marva.
Approved: All

Old Business: Email January minutes to Tanya Lewis so she can get added to the Foundation accounts.

Approved: ALL

New Business:   

None

NEXT REGULAR MEETING: July 8^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:24pm

SIDNEY PUBLIC LIBRARY
Board
May 13^th, 2024

Board Members Present: Shannon Smelley, Steven DeWitt, Jane Holechek, Marva Ellwanger
Also Present: Amanda Eastin, Naomi Young,

Absent: Tanya Lewis

Motion to excuse Tanya Lewis was made by Shannon Smelley, seconded by Jane Holechek.  

Meeting called to order at: 4:02pm

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes: Jane Holechek motioned to approve, seconded by Shannon Smelley
     APPROVED: ALL, except Marva Ellwanger, who abstained

Financial Reports and Bills: A motion to approve the bills for April 2024 was made by Shannon, seconded by Jane Holechek.

     APPROVED: ALL

Old Business:

Naomi will email the grievance policy to each board member, to go along with the grievance form already sent by email.

New Business:

            None 

Board went into closed session at 4:19pm

Sidney Public Library
Foundation
May 13^th, 2024

Board Members Present: Shannon Smelley, Steven Dewitt, Jane Holechek, and Marva Ellwanger
                                             
 Also Present:  Amanda Eastin, Naomi Young
     Absent: Tanya Lewis

Motion to excuse Tanya was made by Shannon Smelley, seconded by Jane Holechek.
APPROVED: ALL

  Meeting called to order at: 4:41pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Jane Holechek to approve the minutes of the April 15^th, 2024 meeting. The motion was seconded by Shannon Smelley.
  Approved: ALL, except Marva, who abstained.

Financial Reports and Bills:  N/A
Approved:

Old Business: Jane Holechek moved to table old business. Shannon Smelley seconded.

Approved: ALL

New Business:   

None

NEXT REGULAR MEETING: June 10^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:46pm

SIDNEY PUBLIC LIBRARY
Board
April 15^th, 2024

Board Members Present: Shannon Smelley, Tanya Lewis, Jane Holechek
Also Present: Amanda Eastin, Naomi Young, and Autumn Ramirez

Absent: Steven Dewitt, Marva Ellwanger

Motion to excuse Steven and Marva was made by Shannon, seconded by Jane, agreed by all, opposed by none. 

Meeting called to order at: 5:30pm

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes:  A motion was made by Shannon Smelley to approve the minutes of the March 11^th, 2024 meeting, with corrections. The motion was seconded by Jane Holechek.
     APPROVED: ALL

Financial Reports and Bills: A motion to approve the bills for March 2024 was made by Shannon, seconded by Jane Holechek.

     APPROVED: ALL

Old Business:

• Naomi will email a copy of the revised grievance forms to each board member so they have a copy.

New Business:

            None 

NEXT REGULAR MEETING: May 13^th 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: Shannon motioned to go into closed session, Jane seconded. Jane motioned to close out of session, Shannon seconded. Meeting adjourned at 6:03pm

Sidney Public Library
Foundation
April 15^th, 2024

Board Members Present: Shannon Smelley, Tanya Lewis, and Jane Holechek
                                             
 Also Present:  Amanda Eastin
     Absent: Steven Dewitt, Marva Ellwanger

Motion to excuse Steven was made by Jane, seconded by Shannon.
APPROVED: ALL

  Meeting called to order at: 6:04pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the March 11^th, 2024 meeting. The motion was seconded by Jane.
  Approved: ALL

Financial Reports and Bills:  N/A
Approved:

Old Business: Tanya will take a copy of the minutes and her ID to Security First Bank to be added to the accounts

New Business:   

Jane motioned to give $25 gift certificate to volunteer Amulek Wilson for his service to the library. Shannon seconded. Approved by all.

NEXT REGULAR MEETING: May 13^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 6:08pm

SIDNEY PUBLIC LIBRARY
Board
March 11^th, 2024

Board Members Present: Shannon Smelley, Tanya Lewis, Jane Holechek
Also Present: Amanda Eastin and Naomi Young

Absent: Steven Dewitt

Motion to excuse Steven was made by Jane, seconded by Shannon, agreed by all, opposed by none. 

Meeting called to order at:

Affidavit of Publication in the Sidney Sun Telegraph, Posted at Sidney Public Library, Sidney City Offices, and Sidney Post Office.
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes:  A motion was made by Shannon Smelley to approve the minutes of the February 12th, 2024 meeting.  The motion was seconded by Jane Holechek.
     APPROVED: ALL

Financial Reports and Bills:

Shannon questioned why the City of Sidney bill was so high. All members present asked us to look into it and figure out why the bill keeps going up significantly every month.

A motion was made by Jane Holechek to approve the bills for February 2024.  The motion was seconded by Shannon Smelley. 
     APPROVED: ALL

Director’s Report

Old Business:

• Painting quotes were discussed. Of the 3 quotes received, the board and Amanda agreed on Rick’s Painting as the right choice. Motion made by Shannon Smelley, seconded by Jane, approved by all.

New Business:             Discussed the application for a new board member. All members in attendance agreed to recommend Marva to the City Council to be appointed as the new board member. Motion put forth by Jane, seconded by Shannon, approved by all

Sidney Public Library
Foundation
March 11^th, 2024

Board Members Present: Shannon Smelley, Tanya Lewis, and Jane Holechek
                                             
 Also Present:  Amanda Eastin, Naomi Young
     Absent:  Steven Dewitt

Motion to excuse Steven was made by Jane, seconded by Shannon.
APPROVED: ALL

  Meeting called to order at: 4:38pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the February 12^th, 2024 meeting. The motion was seconded by Jane.
  Approved: ALL

Financial Reports and Bills:  A motion was made by Shannon to approve the bills of February 2024. The motion was seconded by Jane. 
Approved: ALL

Old Business: Discussed the Bookmobile donations. Jane asked about signature cards at the bank, and confirmed Tanya is taking over the bank account as the new board President.

New Business:   

• None

Approved: All

NEXT REGULAR MEETING: April 8^th, 2024
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:41pm