Sidney Public Library

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Board/Foundation Minutes July 12, 2021

SIDNEY PUBLIC LIBRARY
Library Board
july 12, 2021

Board Members Present: Chandra Weigle, Sandy White, Jen Ramsey
                                               and Shannon Smelley 
Also Present:  Stephanie Mika, Eileen Nightingale, and Sandy Nelson.
    Absent: Jane Holechek,

Meeting called to order at: 4:00 pm.

Friends Report given by:

  • FOSPL meeting will be July 19, 2021

Approval of Minutes:  A motion was made by Jen to approve the minutes of the June 14, 2021 meeting.  The motion was seconded by Sandy.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for June 2021.  The motion was seconded by Shannon. 

     APPROVED: ALL

Old Business: 

  • Summer Reading Program wraps up on Wednesday June 21 at West Elementary with a Juggling performance.

New Business: 

  • Richard’s report was read by Chandra.
  • Richard ordered a new laptop for the Bookmobile and Adult Librarian use.  The old laptop was moved to replace the old door counter computer.
  • The new shelving has been installed in the genealogy room and the door frame will be completed soon. Kevin Kubo has done the work. 
  • There is a water leak through the seal on the front windows.  Kevin has replaced the Caulking. 
  • Richard completed reviews of the staff and emailed them to Chandra.
  • Tech guides were written and left on the top tray of the office. 
  • Steph worked with David and Lane to update changes to the budget. 

A motion was made by Sandy to go into closed session for Personnel matters at 4:11. The motion was seconded by Jen

Reconvened at 5:00.

NEXT REGULAR MEETING: August 9, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:10  

     

Sidney Public Library
Foundation
July 12, 2021

Board Members Present: 
Chandra Weigle, Shannon Smelley, Sandy White and                                                                               Jen Ramsey                                                                               

 Also, Present:  Stephanie Mika, Eileen Nightingale
     Absent: Jane Holechek,

Meeting called to order at: 5:10pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the June 14, 2021. The motion was seconded by Jen.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Jen to approve the Bills of the June 14, 2021. The motion was seconded by Shannon.
Approved: ALL

Old Business:
New Business:

  • FOSPL requested DBA certificate application.  Tabled until conference with the City Attorney.

NEXT REGULAR MEETING:  August 9, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:20pm

      

Board/Foundation Minutes June 14, 2021

SIDNEY PUBLIC LIBRARY
Library Board
June 14, 2021

Board Members Present: Jane Holechek, Chandra Weigle, Sandy White, Jen Ramsey and Shannon Smelley 
Also Present:  Richard Sandstrom, Stephanie Mika, Eileen Nightingale, and  
                         Liz Borgmann.                             

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Liz

  • Summer Reading Program kickoff was a success.  The Friends served hotdogs and snacks.  There was chalk art and crafts.
  • Dolly Parton’s Imagination Library is getting closer to their goals through grants.
  • Newsletter will be out in July.

Approval of Minutes:  A motion was made by Jen to approve the minutes of the May 10, 2021 meeting as corrected.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Sandy to approve the Bills for May 2021.  The motion was seconded by Jane. 

     APPROVED: ALL

Old Business: 

  • The Adult Librarian/Bookmobile will start on July 6th
  • Richard has been driving the bookmobile to its various stops.
  • Richard will continue to make book orders for the graphic novels and adult books.
  • The new shelving for the genealogy room should be in place in the next week or two.
  • A quote was requested for facia wrap for the library due to corners showing damage.
  • Richard finished the ALA Organization & Personnel Management course.
  • The WIFI router has been replaced with Meraki Access points which provide better coverage, higher security and clear statistics for the yearly report.  The replacement required a new switch and Cat 5e wiring.

New Business: 

  • Richard submitted his resignation via email to the Board, talked with Board President Chandra and provided signed copy to City HR.  His last day will be July 2nd. A motion was made by Sandy to accept Richard’s resignation.  The motion was seconded by Shannon.  The Board wishes him well.
  • Autumn from HR handed out a summary for the Director’s Position. 
  • Richard’s exit interview will be conducted by Jen and Chandra. 
  • Eileen reported that as of the Board meeting there had been 79 children sign up for the Summer Reading Program and 6 teens. 

A motion was made by Sandy to go into closed session for Personnel matters at 4:45. The motion was seconded by Jane

Reconvened at 5:28
NEXT REGULAR MEETING: July 12, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:30    

Sidney Public Library
Foundation
June 14, 2021

Board Members Present: 
Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White and Jen Ramsey                                                                                                          

 Also, Present:  Richard Sandstrom, Stephanie Mika
     Absent:

Meeting called to order at: 5:30pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the May 10, 2021. The motion was seconded by Jen.
  Approved: ALL

Financial Reports and Bills:   A motion was made by Sandy to approve the Bills of the May 10, 2021. The motion was seconded by Jane.

Approved: ALL

Old Business:
New Business:

NEXT REGULAR MEETING:  July 12, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:35pm

Adult Summer Reading Program Winners

Great job reading during these hot summer months…we hope you stayed cool!
You can stop by the Library and claim your prize.
Congratulations to the following prize winners…….

Carrie Carlson, Glenda Condon, Diana Eaglin, Cindi Egging, Becky Haddix,
Marge Meyer, Marcie Mueller, Denise Raymond, Bev Sonntag

Board/Foundation Minutes May 10, 2021

SIDNEY PUBLIC LIBRARY
Library Board
May 10, 2021

Board Members Present: Jane Holechek, Chandra Weigle, Sandy White, Jen Ramsey and Shannon Smelley 
Also Present:  Richard Sandstrom, Stephanie Mika, Bridget Whittredge, Sandy Nelson and  Eileen Nightingale.                             

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Bridget

  • Adopt a pot sign-up sheet is available for the planting event on May 15.
  • Friends will have a meeting on May 17 to finalize plans for the SRP kickoff to be held June 5 from 11-1.

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the April 12, 2021 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the Bills for April 2021.  The motion was seconded by Jane. 

     APPROVED: ALL

Old Business: 

  • The City has contracted a cleaning service to clean the city building and the library.
  • E-rate has been completed.
  • The bookmobile has had the marker lights new the top changed to LED

New Business: 

  • Sandy made a motion to change the Library Services policy. We will change the wording to remove “or adjacent to” so that the line reads, “Residents are those who live in, own property in or attend a school district located in Cheyenne County, Nebraska.”  Removal of Nebraskards may be used at the Sidney Public Library.  The Motion was seconded by Shannon.  Approved: ALL
  • A motion was made by Jane to change the Library Collections policy to read:

The responsibility for the selection of library materials is delegated to the Library Staff. The motion was seconded by Jen.  Approved: ALL

  • There has been no information found through HR at the City offices regarding the evaluation process of the Director including staff input.  The Board may solicit information from the staff. 

NEXT REGULAR MEETING June 14, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:30 . 

Sidney Public Library
Foundation
May 10, 2021

Board Members Present: 
Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White and  Jen Ramsey                                                                                                          

 Also, Present:  Richard Sandstrom, Stephanie Mika
     Absent:

Meeting called to order at: 4:35pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the April 12, 2021 meeting as corrected.  The motion was seconded by Jane.
  Approved: ALL

Financial Reports and Bills:   
Approved: ALL

Old Business:
New Business:

NEXT REGULAR MEETING:  June 14, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:50pm

Board/Foundation Minutes April 12, 2021

SIDNEY PUBLIC LIBRARY
Library Board
April 12, 2021

Board Members Present: Jane Holechek, Chandra Weigle, Sandy White, Jen Ramsey and Shannon Smelley
                                                
Also Present:  Richard Sandstrom, Stephanie Mika, Bridget Whittredge and Eileen Nightingale.

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Bridget

  • The Friends provided treats for National Library Workers week which was April 5 -10.   Lunch was provided on April 6 for the staff. 
  • T-shirt fundraiser is going until April 30. 
  • Dolly Parton Imagination library is getting closer to their goal. 
  • Summer Reading Program kickoff and details will be announced when available.
  • Friends will be partnering with the staff and patrons in the adopt a pot program. 
  • Quarterly newsletter was emailed out in April.

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the March 8, 2021 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the Bills for March 2021.  The motion was seconded by Jane. 

     APPROVED: ALL

Old Business: 

  • Richard reported that the ALA organization & Personnel Management course he is taking is insightful.  It requires weekly papers and discussion as well as reading and listening to lessons.  He also learned that the director and staff should look over policies and make the necessary updates and then they will be presented to the Board for approval.
  • The ILS is still having issues.  Cataloguing is taking a lot longer with the newer version.
  • The position of Adult Librarian/Bookmobile will be kept open until filled.  Richard will begin calling and interviewing individuals for the position
  • The staff is still cleaning the Library.  The city is still looking to contract a service and it will include the library.
  • The Bookmobile windshield was repaired and the vehicle and generator have been serviced. 

New Business: 

  • Jane made a motion to change the Holiday Closure Policy. The Library will observe the holiday schedule set by the City of Sidney. The Library may close early on the days preceding Independence Day, Thanksgiving, Christmas,
    and New Year’s Day. The Library will also close on:
     the Saturday immediately following a City Holiday if it falls on a Friday
     the Saturday immediately preceding a City Holiday if it falls on a Sunday or Monday. 
    The Motion was seconded by Shannon.  Approved: ALL

  • Richard has been driving the bookmobile to the various stops.
  • Richard made the adult book order last month.  Books are ordered monthly.  Eileen orders the children’s/YA/and Juvenile books the first week of the month and the adult books are ordered the 3rd week of the month.  
  • There was a discussion to allow staff to be involved in the Director evaluation. Chandra will speak to Human Resources to find out the procedure.
  • Chandra would like to have an annual calendar made for the Board.
     

NEXT REGULAR MEETING May 10, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:45

Sidney Public Library
Foundation
April 12, 2021

Board Members Present:  Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White and     Jen Ramsey                                                                                                          

 Also, Present:  Richard Sandstrom, Stephanie Mika and Eileen Nightingale
     Absent:

Meeting called to order at: 4:45pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the March 8th, 2021 meeting. The motion was seconded by Sandy.
  Approved: ALL

Financial Reports and Bills:   
Approved: ALL

Old Business:
New Business:

NEXT REGULAR MEETING:  May 10, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:50pm

Board/Foundation Minutes March 8, 2021

SIDNEY PUBLIC LIBRARY
Library Board
March 8, 2021

Board Members Present:
Jane Holechek, Chandra Weigle, Sandy White,
                                               and Shannon Smelley 
Also Present:  Richard Sandstrom, and Sandy Nelson.

    Absent: Jen Ramsey

Meeting called to order at: 4:00 pm.

Friends Report given by: N/A

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the February 8, 2021 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jane to approve the Bills for February 2021.  The motion was seconded by Sandy. 

     APPROVED: ALL

Old Business: 

  • Policies through page 7 of the manual have been discussed.  Will be reviewed again for approval next meeting.
  • The staff is cleaning the Library.


Executive Session – Personnel

New Business: 

  • Richard changed the job description of the Adult Librarian and Office Manager to move ILL responsibilities to the Office Manager.  Added TAB Advisor to the Circulation job description while also keeping it in the Adult Librarian job description.  Motion by sandy to approve, seconded by Shannon
    Approved: ALL
  •  Starting this week, the library will be back to in person Storytime and Toddler Tales.
  • The ILS program is still having issues.
  • The new color copier arrived.
  • Eileen and Richard attended the WLS Summer Reading workshop in Bridgeport.
  • The position of Adult Librarian/Bookmobile is being advertised.
  • The Bookmobile is scheduled for inspection this week and the windshield will be repaired by Sidney Glass.
  • Items are being cleaned and shelved as they come into the library.
  • Richard and the FOSPL President will go over the bylaws and possible changes and their continued work on the Dolly Parton project.
  • Discussed possible solutions to a future new WIFI deployment in the library and watched a Cisco webinar to review products for the library.
  • Richard has enrolled in the ALA Organization & Personnel Management course offered as part of the post MLS education.

NEXT REGULAR MEETING April 12, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:12              

Sidney Public Library
Foundation
March 8, 2021

Board Members Present:  Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White.                                                                                                             

 Also, Present:  Richard Sandstrom
     Absent: Jen Ramsey

Meeting called to order at: 5:12 pm

Financial Reports and Bills:   A motion was made by Jane to approve the Bills of the February 8, 2021 meeting.  The motion was seconded by Shannon.
 Approved: ALL

Old Business:
New Business:

Approval of Minutes: A motion was made by Sandy to approve the minutes of the February 8, 2021 Meeting. The motion was seconded by Jane.
  Approved: ALL

NEXT REGULAR MEETING:  April 12, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:15PM

Board/Foundation Minutes February 8, 2021

SIDNEY PUBLIC LIBRARY
Library Board
February 8, 2021

Board Members Present:
Jane Holechek, Chandra Weigle, Jen Ramsey, Sandy White,
                                               and Shannon Smelley 
Also Present:  Richard Sandstrom, Eileen Nightingale, Sandy Nelson and   
                          Stephane Mika.                        

    Absent:
Meeting called to order at: 4:00 pm.

Friends Report given by: N/A

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the January 13, 2020 meeting.  The motion was seconded by Shannon.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jane to approve the Bills for January 2021.  The motion was seconded by Jen. 

     APPROVED: ALL

Old Business: 

  • Policies will be looked over by a by a committee and then brought to the board for approval. 

New Business: 

  • The annual Bibliostat report has been submitted.
  • Upgraded the ILS system from version 6 to version 7.  Sandy and Richard have spent additional time in a web conference with Alexandria working through the new version.
  • Richard accepted the quote from Eakes Office Solutions to replace the copier.
  • The City has requested Richard’s help in possibly training their new employee on an Access Database.
  • Richard is now in the process in looking for a service or individual to clean the Library.

NEXT REGULAR MEETING March 8, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:16              

Sidney Public Library
Foundation
February 8, 2021

Board Members Present:  Jane Holechek, Chandra Weigle, Shannon Smelley, Sandy White  and Jen Ramsey      
Also Present:  Richard Sandstrom, Eileen Nightingale, Sandy Nelson and Stephanie Mika
     Absent:

Meeting called to order at: 4:16 pm

Approval of Minutes:  A motion was made by Sandy to approve the minutes of the January 13, 2021 meeting.  The motion was seconded by Jane.
  Approved: ALL

Financial Reports and Bills:   

Old Business:
New Business:

NEXT REGULAR MEETING:  March 8, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:20 PM

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