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Board/Foundation Meeting Minutes November 2023

SIDNEY PUBLIC LIBRARY
Board
November 13, 2023

Board Members Present: Steven Dewitt,Jane Holechek, Jennifer Ramsey, and Shannon Smelley
Also Present: Amanda Eastin, Autumn Ramirez, Sandy Nelson.

Absent:   Tanya Lewis
A motion was made by Steven DeWitt to excuse Tanya Lewis from the November 13, 2023 meeting.  The motion was seconded by Shannon Smelley.
APPROVED: ALL                      

Meeting called to order at: 4:26 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:   N/A

Approval of Minutes:  A motion was made by Jennifer Ramsey to approve the minutes of the October 10, 2023 meeting.  The motion was seconded by Steven DeWitt.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Shannon Smelley to approve the bills for October 2023.  The motion was seconded by Jennifer Ramsey. 
     APPROVED: ALL

Old Business:

  • Grievance Policy draft two has been approved by the attorney, and copies have been provided to the board.  Library Board will vote on the Grievance Policy at the next scheduled meeting.

New Business:

  • Library Board will provide lunch for Library Staff on 12/13/2023.
  • A motion was made by Shannon Smelley to go into closed session at 4:20pm. The motion was seconded by Steven DeWitt.

APPROVED: ALL
Ended closed Session at 4:24pm.

NEXT REGULAR MEETING January 8, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:26pm

Sidney Public Library
Foundation
November 13, 2023

Board Members Present: Jane Holechek, Jennifer Ramsey, Shannon Smelley, Steven DeWitt
                                              
 Also Present:  Amanda Eastin
     Absent: Tanya Lewis
A motion was made by Steven DeWitt to excuse Tanya Lewis from the November 13, 2023 meeting.  The motion was seconded by Jennifer Ramsey.
APPROVED: ALL

  Meeting called to order at: 4:26pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Steven DeWitt to approve the minutes of the October 10, 2023 meeting. The motion was seconded by Shannon Smelley.
  Approved: ALL

Financial Reports and Bills:  None 
Approved:
N/A

Old Business:

  • Old credit card is being canceled by mail this week.
  • Credit limit increase being requested on new card.    

New Business:   

  • None

NEXT REGULAR MEETING: December 11, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:36pm.

Together is Fun

Together is Fun returns Tuesday, November 14 at 4:00. Bring a friend and enjoy making seasonal crafts for the Thanksgiving holiday! This program is opened to all friends ages kindergarten through 6th grade. Hope to see you there!

Together is Fun!

Together is Fun returns Tuesday, October 10 at 4:00. This session welcomes youth kindergarten through 6th grade to participate in crafts and or games. (This program is ongoing and is offered the second and fourth Tuesday of each month.) So come join us for a time of fun and fellowship!

Board/Foundation Minutes August 15, 2023

Sidney Public Library Board
August 15, 2023

Board Members Present: Steven Dewitt, Jane Holechek, Shannon Smelley, Tanya Lewis and Jen Ramsey                                                                         
Also Present: Amanda, and Autumn

Absent:                        

Meeting called to order at: 4:01 pm.

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Friends Report given by:  Amanda

  • Kindergarten Library Card sign up starts 9/1/2023
  • Chair donated by Friends to the Night of Hope fundraiser brought $75.00
  • Friends Adult Spelling Bee is 8/21/2023 1:00pm at the Cheyenne County Community Center $5.00 entry fee. Two categories: Ages 40-60, Age 60 +. Prizes for first, second and third place.

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the July 10, 2023 meeting.  The motion was seconded by Steven.
 APPROVED: ALL

Financial Reports and Bills:  A motion was made by Tanya to approve the bills for July 2023.  The motion was seconded by Jen. 
 APPROVED: ALL

Old Business:

  • Employee Job Descriptions.  Monthly work schedule and payroll tasks will be shifted from Technical Services Librarian to Library Director to align with other City Departments.
  • Grievance Policy and Procedure: Discussed further. Amanda will draft a policy and procedure based on information presented during this meeting, and information discussed in this meeting.

New Business:

  • Backpack Giveaway at Verizon on 8/5/2023. Becca and Amanda took the Bookmobile.  22 people visited the bookmobile that day.
  • Communication workshop with The Align Team was held yesterday at Security First Bank.  A lot was discussed and learned.  A summary will be provided to the library staff by The Align Team.
  • Stephanie Mika has stepped down as appointed secretary for the library board meetings. For the time being, the Library Director will take meeting notes.
  • Amanda is enrolled in the MLIS program at Wayne State University. Classes begin 8/28/2023
  • Bookmobile route, Friday Friends, and Free Speech Teen Group will start again after Labor Day.
  • The Bookmobile is scheduled for service at Sauder’s Automotive 8/29/2023. This is regular maintenance that is done twice per year.
  • There is some interest in investing in a new bookmobile. Those involved would like to see a fundraising campaign by the Library, Library Board, and the Friends of the Sidney Public Library that involves the community.
  • Building improvements: thermostat near the director’s office is being replaced due to a malfunction. Work is being done by Day & Night Plumbing and Heating. Tile replacement has begun in the women’s restroom. Work being done by Flooring Garage.  An agreement was reach with the City Office to pave the parking area behind the library.  It will be paved with 6 inches of concrete.
  • A motion was made to go into closed session at 4:37pm.
    Ended closed Session at 5:11pm.

NEXT REGULAR MEETING 9/11/2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:14pm

Sidney Public Library Foundation
August 15, 2023

Board Members Present: Steven Dewitt, Jane Holechek, Tanya Lewis, Jen Ramsey, and Shannon Smelley,
 Also Present:  Amanda.
     Absent:

  Meeting called to order at: 5:14pm

Affidavit of Publication in the Sidney Sun Telegraph
Acknowledgement of Open Meetings Act

Approval of Minutes:  A motion was made by Shannon to approve the minutes of the July 10, 2023 meeting. The motion was seconded by Steven.
Approved: ALL

Financial Reports and Bills:  
Approved:

Old Business:

  • Addition of Library Director, Amanda Eastin as Authorized Agent to credit card was rejected by the Credit Card Company. More research will be done on why and what options are available.  

New Business:   

NEXT REGULAR MEETING: September 11, 2023
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:25pm.

*Grandparent Storytime*

Grandparents – you are invited to Toddler Tales with your special 2 or 3 year old, September 13 at 10:00 or Storytime at 11:00 with your special 4 or 5 year old. Both sessions will feature story and related fingerplays. Bring a sack lunch and we will have a picnic on the patio after both sessions, plus a craft that you and your grandchild can do together. Hope to see you there!

*Together is Fun*

No sitting around! Come join “Together is Fun” beginning Tuesday, September 12 at 4:00. This program welcomes youth kindergarten through 6th to enjoy a time of fellowship and fun through game or craft activity. Our programs are held the 2nd and 4th Tuesday of each month. So don’t miss out – join the fun!

*Storytime and Toddler Tales*

The fall story session will begin Wednesday, September 13 for children ages 2 through 5. Toddler Tales welcomes children ages 2 and 3 and begins at 10:00, followed by Storytime at 11:00 for children ages 4 and 5. Both sessions feature story-related fingerplays and a take home activity. Join us each Wednesday for fun and fellowship! Don’t miss out!

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