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Board/Foundation Minutes January 13, 2021

SIDNEY PUBLIC LIBRARY
Library Board
January 13, 2021

Board Members Present: Jane Holechek, Chandra Weigle, Jen Ramsey (Zoom), Sandy White, and Shannon Smelley 
    Also Present:  Richard Sandstrom, Eileen Nightingale, Bridget Whittredge (Zoom) and Stephane Mika.                    

    Absent:

Meeting called to order at: 4:00 pm.

Friends Report given by: Bridget Whittredge

  • First meeting of the new year was held January 11, 2021
  • The Imagination Library program has received donations and received grant monies.
  • Focus will be on getting sponsor letters out the end of January.
  • Library Lovers Month will be held in February.
  • Dr. Suess Birthday celebration will be a full week.

Approval of Minutes:  A motion was made by Jane to approve the minutes of the December 14, 2020 meeting.  The motion was seconded by Chandra.
     APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the Bill for December 2020.  The motion was seconded by Jane. 

     APPROVED: ALL

Old Business: 
New Business: 

  • A motion was made by Jane for the Director to use his discretion to stay open if the COVID19 dial used by the PPHD goes to Red, and be adaptive to the times the items need to stay in quarantine before re-shelving.  The motion was seconded by Shannon.

APPROVED: ALL

  • Richard is working on the Statistical Report that is due in February.
  • The Board will begin to look over updates, if any, that will need to be made to the policies starting in February.
  • The roof had a leak and will be repaired.  There was no damaged caused. 
  • The SRP planning meeting will be held in Bridgeport in February in person and by Zoom.

A motion was made by Jane to go into closed session at 4:22. The motion was seconded by Jen.  Reconvened at 4:42.

NEXT REGULAR MEETING February 8, 2021

THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:45.

Sidney Public Library
Foundation
January 13, 2021

Board Members Present:  Jane Holechek, Chandra Weigle, Jen Ramsey (Zoom), Sandy White   and Shannnon Smelley.

     Also Present:  Richard Sandstrom, Stephanie Mika
     Absent:

Meeting called to order at: 4:45 pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the December 14, 2020 meeting as corrected.  The motion was seconded by Chandra.
  Approved: ALL

Financial Reports and Bills:   

Old Business:
New Business:

NEXT REGULAR MEETING:  February 8, 2021.
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:50 PM

Annual Meeting January 13, 2021

SIDNEY PUBLIC LIBRARY FOUNDATION
Annual Meeting
January 13, 2020

Board Members Present: Libby Soucie, Sandy White, Jennifer Ramsey, Jane Holechek.

Absent: Kim Hofrock
Also Present:  Stephanie Mika, Sandy Nelson, Eileen Nightingale and Frances
                           Beeken

Meeting Called to order at:  5:16 p.m.

The audit was completed prior to the January meeting and all was in order.

Libby made a motion that officers will remain the same for the 2020 year.  The motion was seconded by Jane. 
Approved: All

The next meeting will be held January 2021
There being no further business the meeting was adjourned at 5:25 pm.

Board/Foundation Minutes December 14, 2020

SIDNEY PUBLIC LIBRARY
Library Board
December 14, 2020
Meeting held Via Zoom

Board Members Present: Jane Holechek, Chandra Weigle, Jen Ramsey, Libby Soucie and Sandy White

Also Present: Richard Sandstrom
Absent:
Meeting called to order at: 4:00 pm.
 
Friends Report given by: NA

Approval of Minutes: A motion was made by Chandra to approve the minutes of the November 9, 2020 meeting.  The motion was seconded by Jane.
    APPROVED: All

Financial Reports and Bills: A motion was made by Jane to approve the bills for November 2020.  The motion was seconded by Libby.
    APPROVED: All

  Old Business:

  • Steve Cromer the new Janitor has stripped the restroom floors and one coat of wax has been applied.

  New Business:

  • The Board thanked Libby for all of her years of service on the Board/Foundation.
  • A motion was made by Jen to move the January Board/Foundation/Annual meeting to January 18th.  The motion was seconded by Chandra.
    APPROVED: All
  • Richard attended the Bibliostat training on December 1 and the statistical report is almost complete.
  • The Genealogy Room and the Virginia Smith room are connected.  Kevin and Richard are working on trim and new shelving. 
  • The Library is going through the yearly audit.
  • Richard was out due to Covid-19 Quarantine for two weeks.
  • Staff are now required to keep a folder with necessary items that must be completed in the next two weeks and details on how to do it.  This measure is in place just in case anyone is put in quarantine.
  • Library is decorated for Christmas.    

NEXT REGULAR MEETING January 18, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:17 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
December 14, 2020
Meeting held via Zoom

Board Members Present: Chandra Weigle, Jane Holechek, Sandy White, Jen Ramsey and Libby Soucie.
 Also Present: Richard Sandstrom

Absent:

MEETING CALLED TO ORDER AT:  4:17 pm

Approval of Minutes:  A motion was made by Libby to approve the minutes of the November 9, 2020 meeting.  The motion was seconded by Jen.
APPROVED: ALL

Financial Reports and Bills: A motion was made by Jen to approve the minutes of the November 2020 meeting.  The motion was seconded by Jane.
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  

NEXT REGULAR MEETING:  January 18, 2021
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:20pm.

Board/Foundation minutes November 9, 2020

SIDNEY PUBLIC LIBRARY
Library Board
November 9, 2020

Board Members Present: Jane Holechek, Chandra Weigle, Jen Ramsey (zoom), and Sandy White (zoom)

Also Present: Richard Sandstrom, and Stephanie Mika.
Absent: Libby Soucie
Meeting called to order at: 4:00 pm.
 
Friends Report given by: NA

Approval of Minutes: A motion was made by Jane to approve the minutes of the October 13, 2020 meeting.  The motion was seconded by Jen.
    APPROVED: All

Financial Reports and Bills: A motion was made by Jane to approve the bills for October 2020.  The motion was seconded by Jen.
    APPROVED: All

  Old Business:

  • A motion was made by Jen to approve the Social Media Policy with the addition of YouTube. The motion was seconded by Chandra. 

APPROVED: All

   New Business:

  • Due to PPHD Covid 19 dial currently in the Red (severe) category a motion was made by Jane to close the building until the dial moves back to the orange (high) level. The motion was seconded by Jen. 

APPROVED: All

The library will still offer virtual programs and books can still be checked out and picked up.

  • Moved the library safety precautions to reflect the Panhandle Health Covid-19 dials move to Red. 
  • Richard modified the public access computers to correct a printing issue that was due to Windows 10 and Adobe Acrobat.
  • The Sidney Public Library’s access to Nebraska OverDrive Libraries collection is now available to the Sidney Public School students through the SORA program.
  • The new HVAC unit had to have an adjustment made and is currently working again.
  • The new Custodian, Steve Cromer has been hired and has begun working.  He is scheduled to work six hours a week.
  • Richard will attend the Bibliostat training on December 1. 
  • The E-rate paperwork is on track.  Steph and Richard will watch webinars for the upcoming filing for the next year.   
  • Richard and Eileen will continue to record videos for storytime and toddler tales. Eileen has done an exceptional job in her presentations.  Views vary weekly.
  • Richard has been slowly making updates to the website.  

NEXT REGULAR MEETING December 14, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:26 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
November 9, 2020

Board Members Present: Chandra Weigle, Jane Holechek, Sandy White (zoom), Jen Ramsey (zoom).

 Also Present: Richard Sandstrom, and Stephanie Mika.

Absent: Libby Soucie  

MEETING CALLED TO ORDER AT:  4:28 pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the October 14, 2020 meeting.  The motion was seconded by Jen.
APPROVED: ALL

Financial Reports and Bills
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  

NEXT REGULAR MEETING:  December 14, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:35pm.

Board/Foundation Minutes October 13, 2020

SIDNEY PUBLIC LIBRARY
Library Board
October 13, 2020

Board Members Present: Libby Soucie, Jen Ramsey, and Sandy White

Also Present: Richard Sandstrom, Chandra Weigel, Sandy Nelson, Eileen Nightingale and Stephanie Mika.
Absent: Jane Holechek
Meeting called to order at: 4:00 pm.
 
Friends Report given by: NA

Approval of Minutes: A motion was made by Libby to approve the minutes of the September 14, 2020 meeting.  The motion was seconded by Jen.
    APPROVED: All

Financial Reports and Bills: A motion was made by Jen to approve the bills for September 2020.  The motion was seconded by Libby.
    APPROVED: All

  Old Business:

  • Completed performance evaluations of staff.
  • Continued the many small maintenance projects that needed to be done. 
  • The damage done to the street from the crane helping with the HVAC installation has been fixed.

   New Business:

  • Moved the library safety precautions to reflect the Panhandle Health Covid-19 dials move to Orange. 
  • The color dial and actions will be posted on all doors.
  • Decisions on programming will be made weekly. 
  • A motion was made by Jen to approve the Covid-19 policy.  The motion was seconded by Libby. 
  • A Social Media policy based on policies of other libraries has been drafted for the Board to review.
  • Richard attended a Zoom meeting with Jen Ramsey and an Overdrive representative.  Submitted the form to Overdrive to allow students at the Sidney Public Schools access to the Nebraska Overdrive Libraries collection through the SORA program.
  • Advertising for a new Janitor has begun.
  • A motion was made by Jen to go into closed session at 4:25.   The motion was seconded by Libby.  

NEXT REGULAR MEETING November 9, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:00 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
October 13, 2020

Board Members Present: Sandy White, Jen Ramsey, and Libby  Soucie                                                                                                                  

 Also Present: Richard Sandstrom, Chandra Weigel and Stephanie Mika.

Absent: Jane Holechek                            
 

MEETING CALLED TO ORDER AT:  5:05 pm

Approval of Minutes:  A motion was made by Libby to approve the minutes of the September 14, 2020 meeting.  The motion was seconded by Jen.
APPROVED: ALL

Financial Reports and Bills:  A motion was made by Libby to approve the bills for September 2020.  The motion was seconded by Jen.
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  

NEXT REGULAR MEETING:  November 9, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:10pm.

Board/Foundation Minutes September 14, 2020

SIDNEY PUBLIC LIBRARY
Library Board
September 14, 2020
Board Members Present: Libby Soucie, Jen Ramsey, Jane Holechek and Sandy White
Also Present: Richard Sandstrom, Sandy Nelson and Stephanie Mika.
Absent:
Meeting called to order at: 4:00 pm.

Friends Report given by: NA.
Approval of Minutes: A motion was made by Jen to approve the minutes of the August 10, 2020 meeting. The motion was seconded by Jen.
APPROVED: All
Financial Reports and Bills: A motion was made by Libby to approve the bills for August 2020. The motion was seconded by Jane.
APPROVED: All
Old Business:
• The Heating/AC unit has been installed. The thermostat needed to be re-programmed but all is working great. The crane that was used did damage to the street and curb. Consulted with the City inspector and the Street superintendent concerning the damage. Currently waiting for damage to be repaired.

New Business:
• The Board commended Franki and the article that was in the Scottsbluff Star Herald regarding the Bookmobile.
• Attended the City Council budget planning session. The new budget was approved by the Council.
• A motion to approve the 2020-2021 budget was made by Jen and was seconded by Libby. APPROVED: ALL
• Richard met the Chamber of Commerce. They have agreed to advertise our board position opening and we are looking at doing a joint book study with leadership themed books that will benefit the businesses in the community.
• Installed battery backups for staff computers. Required work on desks to allow access to plugins.
• Updated the board on the color chart that the library follows from the PPHD. The county is still in the moderate category.
• Met with the staff to create an outline for programs through next summer. The goal is to be up by 5% in circulation and program attendance in 2021.
• Richard visited with local business owners and has been advertising the availability of a board position.
• Performance evaluations are being completed with staff.
• One on One meetings are being held with staff the day of Board meetings and staff meetings are being held every Tuesday.
• Octobers Board meeting will be held October 13th due to October 12th being a holiday.
• We are hoping to get Together is Fun back to having monthly meetings and adding a TAB (Teen Advisory Board) group soon.
• A motion was made by Jen to go into closed session for Personnel review at 4:25. The motion was seconded by Jane. Approved: All

NEXT REGULAR MEETING October 13, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 5:30 pm.

SIDNEY PUBLIC LIBRARY
Library Foundation
September 14, 2020
Board Members Present: Sandy White, Jen Ramsey, Jane Holechek and Libby Soucie
Also Present: Richard Sandstrom, and Stephanie Mika.
Absent:

MEETING CALLED TO ORDER AT: 5:30 pm
Approval of Minutes: A motion was made by Jane to approve the minutes of the August 10 meeting. The motion was seconded by Libby.
APPROVED: ALL

Financial Reports and Bills: A motion was made by Jen to approve the bills for August 2020. The motion was seconded by Libby.
APPROVED: ALL
OLD BUSINESS:
NEW BUSINESS:
NEXT REGULAR MEETING: October 13, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 5:35pm.

Board/Foundation Minutes August 10, 2020

SIDNEY PUBLIC LIBRARY
Library Board
August 10, 2020

Board Members Present: Libby Soucie, Jen Ramsey, Jane Holechek and Sandy White

Also Present: Richard Sandstrom, Eileen Nightingale and Stephanie Mika.
Absent:
Meeting called to order at: 4:00 pm.
 
Friends Report given by:
Richard

  • Projects that are tentatively scheduled for the upcoming months are the Kindergarten Library card sign up and the pumpkin decorating contest in October. 

Approval of Minutes: A motion was made by Libby to approve the minutes of the July 13, 2020 meeting.  The motion was seconded by Jen.
APPROVED: All

Financial Reports and Bills: A motion was made by Jen to approve the bills for July 2020.  The motion was seconded by Jane.
APPROVED: All

  Old Business:

  • Still awaiting an installation date for the Heating/AC unit.  We will plan on being closed to the public then and having a staff development day.     

  New Business:

  • Larami Bruner was hired as our new Circulation Librarian at the end of July.
  • Opening the Library incrementally.  The Library is open but has two seats available, limited computers.  There will be Storytime’s in the Fall unless the PPHD raises the color to Orange, indicating High Risk.  Masks are still mandatory.
  • Half of the new public computers are in use; the other half are ready but not out due to Covid19.
  • Richard has joined several zoom meetings with other libraries across the Nebraska Panhandle to discuss issues relating to Covid19.
  • Brought back regular staff meetings and Richard has met with each employee individually.
  • Richard has met with the County Commissioners regarding county funding.
  • Updating plan for Library Covid19 response based on Panhandle Public Health District risk dial and public schools.
  • Input for Director evaluation was discussed.
  • An Advertisement for the Board vacancy was in the Sidney Sun Telegraph.

NEXT REGULAR MEETING September 14, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:25 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
August 10, 2020

Board Members Present: Sandy White, Jen Ramsey, Jane Holechek and Libby                                                                                                                     Soucie

 Also Present: Richard Sandstrom, Eileen Nightingale and Stephanie Mika.

Absent:                                      
 MEETING CALLED TO ORDER AT:  4:25 pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the July 13, 2020 meeting.  The motion was seconded by Libby.
APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the bills for July 2020.  The motion was seconded by Jane.
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  

NEXT REGULAR MEETING:  September 14, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:30pm.

Board/Foundation Minutes July 13, 2020

SIDNEY PUBLIC LIBRARY
Library Board
July 13, 2020

Board Members Present: Libby Soucie, Jen Ramsey and Sandy White

Also Present: Richard Sandstrom, and Stephanie Mika.
Absent: Jane Holechek
Meeting called to order at: 4:00 pm.
 
Friends Report given by: N/A

Approval of Minutes: A motion was made by Libby to approve the minutes of the June 8, 2020 meeting.  The motion was seconded by Jen.
APPROVED: All

Financial Reports and Bills: A motion was made by Jen to approve the bills for June 2020.  The motion was seconded by Libby.
APPROVED: All

  Old Business:
The library is open but with limited computer use. We are still allowing patrons to pick up books at the back door.  We do ask that patrons wear masks and staff members are also wearing masks.   

3 bids were received for the Heating/Cooling unit in main part of the library.  Waiting for Council approval.    

  New Business:
Dianne has moved to Eastern Nebraska.  Interviews have been held for the circulation desk position. 

Eileen did several videos for the Summer Reading Program.  They were shown on our Facebook Page.  Reports on the Summer Reading Program will be made at the August meeting. 

Staff meetings are being held once a week. 

NEXT REGULAR MEETING: August 10, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:16 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
July 13, 2020

Board Members Present: Sandy White, Jen Ramsey and Libby Soucie                                                                                                                 

 Also Present: Richard Sandstrom and Stephanie Mika.

Absent: Jane Holechek                                        
 

MEETING CALLED TO ORDER AT:  4:20 pm

Approval of Minutes:  A motion was made by Jen to approve the minutes of the June 8, 2020 meeting.  The motion was seconded by Libby.
APPROVED: ALL

Financial Reports and Bills:  A motion was made by Libby to approve the bills for June 2020.  The motion was seconded by Jen.
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  NEXT REGULAR MEETING:  August 10, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:25pm

Board/Foundation Minutes May 2020

SIDNEY PUBLIC LIBRARY
Library Board
May 11, 2020

ZOOM MEETING

Board Members Present: Libby Soucie, Jane Holechek, Jen Ramsey and Sandy White

Also Present: Richard Sandstrom, and Stephanie Mika.
Absent: Kim Hofrock
Meeting called to order at: 4:00 pm.
 
Friends Report given by: N/A

Approval of Minutes: A motion was made by Jen to approve the minutes of the April 13, 2020 meeting.  The motion was seconded by Jane.
APPROVED: All

Financial Reports and Bills: A motion was made by Jane to approve the bills for the April 2020 meeting.  The motion was seconded by Libby.
APPROVED: All

  Old Business:

  • Richard contacted the Extension Office regarding the MakerSpace and a future meeting will be set up.
  • The Library is still closed to the public due to the Covid19 Pandemic.
  • The whole staff is back at work doing inventory, weeding and we are still offering book pickup for patrons.  

  New Business:

  • Plans are in the works for the Summer Reading Program to be done virtually.
  • Richard has ordered new computers to replace the outdated ones.
  • The Bookmobile and the generator have been serviced and both are in good working condition.

NEXT REGULAR MEETING: June 8, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:15 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
May 11, 2020

ZOOM MEETING

Board Members Present: Sandy White, Jane Holechek, Jen Ramsey and Libby                                                                                                                     Soucie

 Also Present: Richard Sandstrom and Stephanie Mika,

Absent: Kim Hofrock,                                          
 

MEETING CALLED TO ORDER AT:  4:15 pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the April 13, 2020 meeting.  The motion was seconded by Jen.
APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the bills for April 2020.  The motion was seconded by Libby.
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  

  • Signature cards at Security Bank have been updated with Richard’s information on them. 

NEXT REGULAR MEETING:  June 8, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:20pm.

Board/Foundation Minutes April 2020

SIDNEY PUBLIC LIBRARY
Library Board
April 14, 2020


ZOOM MEETING

Board Members Present: Libby Soucie, Jane Holechek, Jen Ramsey and Sandy White

Also Present: Richard Sandstrom, and Stephanie Mika.
Absent: Kim Hofrock
Meeting called to order at: 4:00 pm.
 
Friends Report given by: N/A

Approval of Minutes: A motion was made by Jane to approve the minutes of the March 9, 2020 meeting.  The motion was seconded by Jen.
APPROVED: All

Financial Reports and Bills: A motion was made by Jen to approve the bills for the March 2020 meeting.  The motion was seconded by Jane.
APPROVED: All

  Old Business:

  • NLA Spring meeting has been cancelled due to Covid19 Pandemic.

  New Business:

  • The Library has been closed to the public since March 17 due to the Covid19 Pandemic.
  • Starting April 6 staff was split into 2 groups and will rotate schedules.  2 weeks on and 2 off.  Staff members have been busy with inventory, books and cleaning.  The Library is also getting books for patrons and they can pick them up at the back door.  This service has been incredibly popular. 
  • Sandy requested that Richard contact the Extension Service regarding the MakerSpace.

NEXT REGULAR MEETING: May 11, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT 4:15 pm.

SIDNEY PUBLIC LIBRARY
 Library Foundation
April 14, 2020

ZOOM MEETING
Board Members Present: Sandy White, Jane Holechek, Jen Ramsey and Libby Soucie

Also Present: Richard Sandstrom and Stephanie Mika
Absent: Kim Hofrock,                         
 

MEETING CALLED TO ORDER AT:  4:20 pm

Approval of Minutes:  A motion was made by Jane to approve the minutes of the March 9, 2020 meeting.  The motion was seconded by Libby.
APPROVED: ALL

Financial Reports and Bills:  A motion was made by Jen to approve the bills of the March 2020 meeting.  The motion was seconded by Jane.
APPROVED: ALL

OLD BUSINESS:   

NEW BUSINESS:  

  • Richard is looking at different grants to help replace outdated computers.

NEXT REGULAR MEETING:  May 11, 2020
THERE BEING NO FURTHER BUSINESS THE MEETING WAS ADJOURNED AT: 4:30pm.

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